# Veterinary stock-check worksheet

Published by ClinicDay — 6 October 2026

Practice: \***\*\_\_\*\*** Count date/time: \***\*\_\_\*\*** Counter: \***\*\_\_\*\*** Reviewer: \***\*\_\_\*\***
Record quantities in the same unit. Keep batch and location counts separate where needed.

| Product/reference | Unit | Location | Batch/expiry | Recorded quantity | Physical count | Difference | Reason/evidence | Approved adjustment | Owner/date |
| ----------------- | ---- | -------- | ------------ | ----------------- | -------------- | ---------- | --------------- | ------------------- | ---------- |
|                   |      |          |              |                   |                |            |                 |                     |            |
|                   |      |          |              |                   |                |            |                 |                     |            |
|                   |      |          |              |                   |                |            |                 |                     |            |

Before adjusting, review receipts, supplies, transfers, quarantined items and earlier changes.
Follow your practice's authorisation and record-keeping process; the worksheet does not replace a medicine movement register or practice policy.

| Follow-up              | Product/location | Action | Owner | Due date | Outcome |
| ---------------------- | ---------------- | ------ | ----- | -------- | ------- |
| Reorder review         |                  |        |       |          |         |
| Expiry review          |                  |        |       |          |         |
| Unresolved discrepancy |                  |        |       |          |         |

Example: 8 boxes of gloves recorded, 6 boxes counted, difference -2 boxes. Check whether two boxes were moved to another location or a supply was not recorded before applying an authorised correction. Keep the original count and investigation.

Guide: https://www.clinicday.co.uk/blog/veterinary-stock-management-checklist